I think for 'office' or even living quarters, dr. Smith would be either given a permanent room onboard a Jupiter, or keeping those to the families, she would be put up in a new shack... they called 'shag shacks' just after that fact. But also, the other non-family members couldalso be given their own shacks - and basically have frequent visitors?
With the fertility/lactation circles, that is why having dr. Smith (who is either found out, or just tries to cover herself as a herm and with low/no fertility) used more for getting milk than to have any of the women ever focus on it (unless any of the players want to give it more focus, of course). [But it is also possible that there is a need for milk or milk products, and they have no other way to get it from mammals (to provide essential proteins, extra calories from fats, as well as vitamins and minerals even without extra fortification) or make it from plants (as they would need growing time and fortified by additives in the making process)]
I think keeping track of the time and day could be somehow tied to how much real time it takes, so maybe every IRL day is third of a day? At least at first, then later just the opposite, we can make it speed up by saying three ingame days will be past in the next 24 hours, or even faster, saying we go through the next week/month in this weekend....